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These providers allow the process and payment to Federal and State tax authorities to be much easier for the employer. Payroll Providers – The most popular providers are Gusto, OnPay, Xero, and ADP.

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Do-it-Yourself Payroll – Use a Free Online Calculator while using IRS Publication 15 (scroll to ‘Percentage Method Tables for Income Tax Withholding’ on ).

An employer can choose to deduct these items on their own or elect to pay for a payroll service that does this automatically. When adding an employee to an employer’s payroll schedule, they will be responsible for withholdings and deductions. The employee will be required to complete and return the Direct Deposit Authorization Form for the employer to add the information to their payroll and begin depositing their pay into their account.

Direct Deposit Authorization Form ( Adobe PDF, Microsoft Word (.docx) or Open Document Text (.odt).

The employer should give the following forms to the employee: The aforementioned forms are required for the employer to keep on file.

Employment Eligibility (USCIS Form I-9).

The employer will need to collect the necessary government-required forms to ensure the individual is allowed to work in the United States.

Step 2 – Collect Required Government Forms from Employee If the applicant applies through the mail, it will take approximately 10-15 business days. The IRS will ask generic questions about the status of the entity and its functions and after 10-15 minutes the EIN number will be provided in a completed Form SS-4 at the end of the session. This is free to obtain for a business entity that is created in any of the 50 States and territories. Like a social security number, it’s nine (9) numbers although is presented in this format: xx-xxxxxxx. This is often referred to as the ‘Social Security Number’ for businesses. This will allow the employer to pay the employee while deducting federal, State, and any local taxes directly from their gross pay. Table of Contentsĭownload: Adobe PDF, MS Word, OpenDocumentĪn employer will need an individual’s personal and banking information to add them to their payroll service. Commonly, an employer requesting authorization will require a voided check to ensure that the account is valid.Īfter completing, an employer will be able to send payments directly to the employee’s bank account. A direct deposit authorization form authorizes a third party, usually an employer for payroll, to send money to a bank account.